If you rent a workspace and utilities are included in your lease, you might not know how much fuel your organization needed to heat your building during the year. That means you produced greenhouse gas (GHG) emissions from unmetered/unbilled fuel. This is a Scope 3 (indirect) emission.
Note: If utilities are included in your lease but your building is heated by electricity, you need to add an entry for Heat > Unmetered/Unbilled from Electricity instead.
Enter data about your unmetered or unbilled heat into Climate Smart to calculate the emissions from your inventory period.
On this page:
- Examples of emission sources
- Prepare the data you need
- Find your emissions data
- Enter data into your inventory
Examples of emission sources
Not sure if you should report this emission source? You should consider tracking this activity in your inventory if:
- You rent a location (such a room in an office building or an entire warehouse) for your organization and heating is included in your lease, which is generated by a gas boiler
Prepare the data you need
To get your data ready for Climate Smart, choose one of the following options based on the information that’s available to you. This will be the method you use to calculate the GHGs emitted by your organization.
Remember to collect information for the relevant inventory period.
Option 1: Actual consumption (most accurate but rare)
If your landlord or property manager can provide you with the actual amount of fuel your organization used during the year, you’ll get the most accurate results. You’ll need to ask your landlord or property manager for:
- Fuel type (for example, diesel or kerosene)
- Amount of fuel (litres or gallons – optional)
Option 2: Estimate by area (less accurate but more common)
If you aren’t billed directly, you’ll likely need to estimate the amount of fuel your organization used based on its size and location. This means you’ll need to know:
- Size of your office or facility (warehouse, plant, etc.) in square meters or square feet
Find your emissions data
Not sure where to find the data you need? Try the following suggestions:
Ask your accounting department
Your accounting department might already have the information you need! Ask your accounting team about collecting data for your emissions inventory.
Talk to your landlord
Ask your landlord for information about how your business was heated during the year. If your landlord can’t provide details about the specific room or floor you lease, ask for the fuel used by the entire building for heating, and estimate your amount based on the size of your organization’s space.
Enter data into your inventory
When you’re ready to track emissions from this activity, you can start entering the data you’ve collected into Climate Smart.
Add this activity to your inventory
Before you can enter information about your greenhouse gas (GHG) emissions, you need to add this activity to your inventory. Learn how to add new activities to your inventory.
Add an entry to your inventory
To enter your data into Climate Smart:
- Choose a calculation method:
- If you’re entering the exact amount of fuel, select Actual Consumption and enter your information into Climate Smart.
- If you need to estimate based on your building size and location, select Estimate by Area and enter your information into Climate Smart.
- Enter the start and end dates of the activity you’re measuring. These will usually match the start and end dates of your inventory period.
- Enter the cost of fuel (including taxes) for this entry. If you’re estimating this amount, select the checkbox next to Cost is estimate. Tell us if you paid in Canadian Dollars (CAD) or United States Dollars (USD) from the Currency drop-down list.
If you don’t know the cost of fuel, enter 0 as Cost. - Under Description, tell us the source of your data. In this field, mention your rental agreement and/or the percentage of utilities you pay for.
- In the Note box, enter optional information including any details that might be helpful for you (or your Climate Smart Advisor, if applicable) in the future.
- When you’re done, click ADD ENTRY. Your entry will appear in the table below.
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