You produce greenhouse gas (GHG) emissions from this activity when employees need accommodations for overnight business trips. This is a Scope 3 (indirect) emission.
Enter data about accommodations into Climate Smart to calculate the emissions from your inventory period.
On this page:
- Examples of emission sources
- Prepare the data you need
- Find your emissions data
- Enter data into your inventory
Examples of emission sources
Not sure if you should report this emission source? You should consider tracking overnight stays at hotels, motels, Airbnb, or similar paid accommodations in your inventory. For example:
- Your sales team flew to a convention and stayed at a hotel for a weekend
- Members from your department travelled from out of town to work at head office for a week and rented rooms on Airbnb
Prepare the data you need
To get your emissions data ready for Climate Smart, you’ll need to know the total number of rooms per night that your employees stayed in. Here’s how to calculate this amount:
Number of nights stayed x number of rooms used = total rooms per night stayed
You’ll need to add a new entry to your inventory for each business trip. Remember to collect information for the relevant inventory year.
Find your emissions data
Not sure where to find the data you need? Try the following suggestions:
Ask your accounting department
Your accounting department might already have the information you need! Ask your team about collecting data for your emissions inventory.
Check your receipts
Receipts include important information about the accommodations you booked. If you don’t have paper receipts, you might have emailed receipts from your travel agency or try logging in to the software used to book your stay.
Enter data into your inventory
When you’re ready to track emissions from this activity, you can start entering the data you’ve collected into Climate Smart.
Add this activity to your inventory
Before you can enter information about your emissions, you need to add this activity to your inventory. Learn how to add new activities to your inventory.
Add an entry to your inventory
To enter your data into Climate Smart:
- Enter the total rooms per nights stayed.
- Enter the start and end dates of the activity you’re measuring. These dates will usually match the start and end dates of your inventory period.
- Enter the cost of the accommodation you booked (including taxes). If you’re estimating the amount, select the checkbox next to Cost is estimate. Tell us if you paid in Canadian Dollars (CAD) or United States Dollars (USD) from Currency the drop-down list.
- Under Description, enter information such as:
- The type of accommodation (for example, a room in an Airbnb or hotel)
- In the Notes box, enter optional information including any details that might be helpful for you (or your Climate Smart Advisor, if applicable) in the future.
- When you’re done, click ADD ENTRY. Your entry will appear in the table below.
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